Title
Library eResources and Associated Services - RFQu 17-202 (Ordinance S-44098)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with S&P Global Market Intelligence, Lexis Nexis, Bibliolabs LLC, Sage Publishing, EBSCO Industries, Kanopy LLC, Bibliotheca LLC, Skillsoft Corporation, and Demco Software to supply electronic resources and associated services for the Library Department. Further request authorization for the City Controller to disburse funds related to this item. The five-year aggregate value of the contract will not exceed $1,327,000, with an annual estimated expenditure of $265,400.
Report
Summary
The Phoenix Public Library (PPL) will utilize these contracts to supply the library with eResources pertinent to its customers needs. The PPL system currently consists of 17 library locations and maintains a centralized system for providing all PPL locations, programs and services with technical, collection development, fiscal, and administrative services. The PPL's catalog includes more than 930,000 titles, 1.5 million physical items, and approximately 1 million library cardholders. Annual circulation was almost 13 million items in fiscal year 2015-16. The Library currently uses an online system composed of: public access, circulation, acquisitions, serials, and cataloging modules. PPL currently has approximately 900 computers available to the public and PPL's website provides access to PPL's catalog, links to content for kids, teens, and Spanish-speaking users, and offers features for creating personal booklists, saving searches, and personalizing access to library information.
Procurement Information
Request for Qualifications (RFQu) 17-202 was conducted in accordance with Administrative Regulation 3.10, with the intent of establishing a Qualified Vendor List (QVL) of qualified vendors to supply electronic resources and associated services. There were 12 offers received by the Finance Department's Procurement Division on Aug. 4, 2017. The offers were reviewed by a committee and three offers were disqualified for failure to satisfy the city's minimum qualifications criteria.
The following vendors are being recommended to be included in the QVL:
S&P Global Market Intelligence
Lexis Nexis
Bibliolabs LLC
Sage Publishing
EBSCO Industries
Kanopy LLC
Bibliotheca LLC
Skillsoft Corporation
Demco Software
The Deputy Finance Director recommends that the offers from the above vendors be accepted as responsive and responsible offers that are most advantageous to the City.
Contract Term
The five-year contract term shall begin on or about Jan. 1, 2018.
Financial Impact
The five-year aggregate value of the contract will not exceed $1,327,000, with an annual estimated expenditure of $265,400. Funds are available in the Library Department's budget.
Concurrence/Previous Council Action
The Parks, Arts, Education and Equality Subcommittee recommended approval of the solicitation on April 26, 2017 and full City Council recommended approval on May 31, 2017.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Library and Finance departments.