Title
Audio Visual Equipment and Services (COOP-25-0755) Contract - Request for Award (Ordinance S-52174) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Bluum USA, Inc.; Commercial Computer Services, Inc. dba CCS Presentation Systems; and IES Communications, LLC to provide Audio Visual (AV) Equipment and Services for citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $18,000,000.
Report
Summary
The purpose of this Audio Visual Equipment and Services cooperative agreement is to provide a broad range of audio and video equipment and professional engineer services to citywide departments. This contract supports AV equipment and services for Emergency Operation Center, 911 operations, PHXTV, City Council Assembly Rooms, and Council Chambers. The contract supports AV equipment purchases and replacement and provides direct engineering support and services, such as analysis, design, and configuration of existing systems, software, and hardware. Examples of equipment that are purchased on this contract are wireless headphones for Fire and Police communication, sound system components, microphones and video equipment, and broadcast servers to address the loss of closed captioning capability. Ancillary services that may be offered in conjunction with implementation or extension of a product include design, installation, training, maintenance, and integration.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived based on an approved Determination Memo citing Special Circumstance Alternative Competition. The State of Arizona Solicitation No. BPM006242 (Audio & Visual Commercial and Professional Broadcast Grade Equipment, Services, and Rental) was awarded through a competitive process consistent with the City’s procurement requirements as outlined in Phoenix City Code, Chapter 43.
The requested AV materials and services are essential to supporting citywide operations. These cooperative contracts enable departments to procure specialized or custom AV products along with related services such as design, installation, and ongoing maintenance. By leveraging this cooperative agreement, the City will benefit from national government pricing and volume discounts.
Contract Term
The terms of the contracts will begin on or about August 11, 2025, for a five-year term with a one-year option to extend.
Financial Impact
The aggregate contract value will not exceed $18,000,000. Funding is available in the various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.