Title
RFP 22-097 - Growth Projections and Land Use Assumption Update - Requirements Contract (Ordinance S-48639)
Description
Request to authorize the City Manager, or his, designee, to enter into a contract with Applied Economics, LLC to purchase services for the Growth Projection and Land Use Assumptions Update for the Planning and Development Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $414,000.
Report
Summary
The Planning and Development Department leads the efforts to establish the Infrastructure Financing Plan (IFP), consisting of the Impact Fee Report, Land Use Assumptions, and the Infrastructure Improvements Plans. The assumptions, values, and methodologies from IFP are used to update development impact fees every five years. The development impact fees are assessed on new developments to help pay for public infrastructure.
Additionally, the Contractor will assist with organizing development and land use data, reporting on existing and planned development profiles, and preparing growth projections for the City and specific sub-regions within the City. This work will help prepare the City for the subsequent development impact fee update and other infrastructure planning purposes, as the City of Phoenix intends to update development impact fees in 2025.
Procurement Information
RFP 22-097 was conducted in accordance with Administrative Regulation 3.10. There was one offer received by the Procurement Division on March 28, 2022. The notification was sent to 291 suppliers and was publicly posted and available for download from the City's website.
The proposal was scored by a five-member evaluation panel on the following criteria:
Method of Approach - 375
Experience and Qualifications - 300
Capability - 200
Price - 125
The Assistant Finance Director recommends that the offer from Applied Economics, LLC be accepted as the highest scored, responsive and responsible offer most advantageous to the City. The price was determined to be fair and reasonable based on market research and the current contract information for the similar services.
Contract Term
The initial term of the contract will be for two-years beginning on or about June 1, 2022. Provisions of the contract include an option to extend up to an additional three years, in one-year increments.
Financial Impact
The aggregate contract value will not exceed $414,000. Impact Fee Administration funds are available in the Planning and Development Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Planning and Development Department.