Title
Toughbooks Computers - Request for Award (Ordinance S-50002)
Description
Request to authorize the City Manager, or his designee, to ratify the existing purchase order for a one-time purchase with Rugged Solutions America, LLC, DBA Mobile Concepts Technology to provide ruggedized laptops for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The expenditures will not exceed $226,653.64.
Report
Summary
The purpose of this request is to ratify the purchase and delivery of 89 Toughbooks. Various Water Services Department (WSD) Divisions use ruggedized laptops to perform essential job functions. A ruggedized laptop is required for these positions due to the exposure of extreme outside elements and higher drop ratings. WSD attempted to procure Toughbooks laptops from the contract with Mobile Concepts Technology, (MCT), but the contract expired prior to completing the purchase. MCT, unaware the contract expired, processed and delivered 89 Toughbooks. With the supply chain issues due to a microchip shortage, and the unsuccessful attempts to procure from other vendors, the Toughbooks delivered by MCT were retained.
Procurement Information
WSD attempted to source the Toughbooks from multiple vendors including CDW-G, Mobile Concepts Technology, SHI International Corp, and Panasonic. Of the four vendors contacted, MCT was the only vendor that had a contract in place at the time and a quote was provided by the contractor. A review of pricing was conducted, and it was determined that the price quote received from MCT was competitive as well as fair and reasonable.
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition-One Time Contract-Due to Time Restrictions.
Contract Term
This is a one-time purchase to procure ruggedized laptops.
Financial Impact
The total value of the one-time purchase will not exceed $226,653.64.
Funding is available in the Water Services Department Operating Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.