Title
Wireless Radios Maintenance and Service Agreement - Request for Award (Ordinance S-47551)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Southwest Lan Connections, LLC, to provide Supervisory Control and Data Acquisition wireless radio system on-site maintenance and service for the purpose of maintaining and monitoring a highly automated communication system for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The agreement amount will not to exceed $990,000.
Report
Summary
The purpose of this agreement is to provide continued support of ongoing Supervisory Control and Data Acquisition (SCADA) wireless radio system projects and ensure warranty coverage of services performed and projects remaining to be completed. SCADA wireless radio systems control and monitor over 200 critical Water Services Department sites where in-ground/-land wiring is not available.
This direct selection is necessary because of warranty requirements for existing SCADA wireless communications projects continuing past the existing contract term, providing warranty coverage.
Southwest LAN Connection’s services include, but are not limited to: On-site labor, software upgrade services, replacement and repair of wireless system components for licensed and license-exempt GE MDS, Exalt, Redline, Radwin and 4RF wireless communication systems.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
An exception to the procurement process was determined to select the Contractor set forth in City of Phoenix Administrative Regulation 3.10. A direct selection was made because there exists a lack of qualified/available contractors/consultants which makes a competitive selection process impracticable, unnecessary, or contrary to the public interest.
Contract Term
The agreement will begin on or about July 1, 2021, for a five-year aggregate term with no options to extend.
Financial Impact
The agreement value for Southwest LAN Connections, LLC will not exceed $990,000.
Funding is available in the Water Services and Information Technology Services departments' Operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Toni Maccarone, and the Water Services and Information Technology Services departments.