Title
Designated Aviation Channeling Services - AVN RFP 19-026 (Ordinance S-46161)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Telos Identity Management Solutions, LLC to provide Designated Aviation Channeling (DAC) services for the Aviation Department, in an amount not to exceed $1,500,000 for a five-year aggregate contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Phoenix Sky Harbor International Airport (Airport) is required under Code of Federal Regulations Title 49, Part 1542 and Transportation Security Administration (TSA) Aviation Security Directive 1542-04-08N to conduct background checks on all Airport workers before issuing a badge for unescorted access authority to restricted areas at the Airport. The TSA requires that airports use a TSA-certified and approved DAC service provider when submitting these background checks. Telos Identity Management Solutions, LLC (Telos) is a TSA-certified and approved DAC service provider, which will: (1) receive, validate, and aggregate biographic and biometric data from the Airport and then transmit the data to the TSA for airport worker screening, (2) fully automate the transmission of the biographic and biometric data from the Airport to the TSA and from the TSA to the Airport, (3) provide a web-based portal for the Airport to obtain transmitted airport worker screening information, and (4) integrate with the Airport's identity management system and existing fingerprint equipment.
The Airport has approximately 25,000 badge holders who will utilize this service. If not fulfilled, the Airport will not be compliant with the federal mandate and could receive administrative sanctions from the TSA. In addition, there could be delays or complete stoppage of the badging process, which will negatively impact the employers and employees who work in the secured areas of the airport such as airlines, concessions and leaseholders.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
Request for Proposal (RFP) 19-026 - Designated Aviation Channeling Services was conducted in accordance with Administrative Regulation 3.10. Two proposals were received and both were deemed responsive and responsible.
The proposals were evaluated by an evaluation panel and scored by consensus based on the following criteria, with a point range of 0-1,000 points:
- Method of Approach: 0-300 points.
- Price Proposal: 0-275 points.
- Qualifications & Experience: 0-250 points.
- Customer Services / On-Going Support: 0-175 points.
The evaluation panel recommends Telos Identity Management Solutions, LLC for contract award as the best value to the City based on the following consensus scores:
- Telos Identity Management Solutions, LLC - 945 points.
- American Association of Airport Executives' (AAAE) Airport Research and Development Foundation dba The Transportation Security Clearinghouse - 837 points.
Contract Term
The contract will begin on or about Jan. 1, 2020 for an initial one-year term with four one-year options to extend for a five-year aggregate contract term.
Financial Impact
The contract value will not exceed $1,500,000 for the five-year aggregate contract term, with an estimated annual expenditure of $300,000. Funds are available in the Aviation Department's budget.
Concurrence/Previous Council Action
This item was recommended for approval at the Transportation, Infrastructure and Innovation Subcommittee meeting on Nov. 6, 2019, by a vote of 4-0.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Deer Valley Airport, 702 W. Deer Valley Road
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, AZ.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by the Assistant City Manager Deanna Jonovich and the Aviation Department.