Title
Mill and Overlay Pavement Maintenance Program - 2-Step Job Order Contracting Services - JOC242 (Ordinance S-52282) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into separate master agreements with three contractors listed below, to provide Mill and Overlay Pavement Maintenance Program Job Order Contracting (JOC) services for the Street Transportation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $375 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The JOC contractors’ services will be used on an as-needed basis to provide Mill and Overlay Pavement Maintenance Program for the removal and replacement or restoration of existing deteriorated or damaged pavements in the right-of-way for Arterial, Major Collector, Minor Collector, and Residential Pavement Overlay on streets within Phoenix city limits. The program includes Crack Seal, Slurry Seal, Microseal, Sealcoating, Fractured Aggregate Surface Treatment, Scrub Sealing, and Fog Sealing. Additionally, the JOC contractors will be responsible for fulfilling Small Business Enterprise program requirements.
Procurement Information
The selections were made using a two-step qualifications and price-based selection process set forth in Section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below.
Selected Firms
Rank 1: Primavera Grading & Paving, LLC
Rank 2: M. R. Tanner Development and Construction, LLC
Rank 3: Talis Construction Corporation
Additional Proposers
Rank 4: Nesbitt Contracting Co., Inc.
Rank 5: ViaSun Corporation
Contract Term
The term of each master agreement is for up to five years, or up to $125 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement value for each of the JOC contractors will not exceed $125 million, including all subcontractor and reimbursable costs. The total fee for all services will not exceed $375 million.
Request to authorize the City Manager, or his designee, to execute job order agreements performed under these master agreements for up to $4 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, the Street Transportation Department and the City Engineer.