Title
Phoenix Sky Harbor International Airport 2025 Pavement Management Program - Engineering Services - AV09000109 (Ordinance S-51517) - District 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Applied Pavement Technology, Inc. to provide engineering services that include assessment, analysis, and visual inspection services for the 2025 Pavement Management Program project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $400,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code section 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code section 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to inspect airfield pavement surfaces and have a pavement maintenance plan for the airports in order to meet Federal Aviation Administration requirements for receiving federal funds for pavement projects.
Applied Pavement Technology, Inc.'s services include: conduct field condition assessment inspections in accordance with ASTM D 5340 Standard Test Method for Airport Pavement Condition Index and AC 150/5380-Latest Version Guidelines and Procedures for Maintenance of Airport Pavements; perform data analysis using MicroPAVER to generate Pavement Condition Indexes; submit a report of current and predictive future conditions; develop a pavement management program for airport inspections; and other services to meet the requirements of the program.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Applied Pavement Technology, Inc.
Additional Proposer
Rank 2: Bye UAS Inc. dba Silent Falcon UAS Technologies
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Applied Pavement Technology, Inc. will not exceed $400,000, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2483 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Aviation Department and the City Engineer.