Title
Scientific, Regulatory and Technical Based Training Services Agreement - Request for Award (Ordinance S-48393)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the three consultants listed below, to provide scientific, regulatory and technical based training services to provide training, course development, and consulting services on an ongoing basis. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate agreements value will not exceed $800,000.
Report
Summary
The purpose of this agreement is to provide scientific, regulatory, and technical based training, course development, and consulting services for the Water Services Department’s Environmental Services Division (ESD). All training and related services will address full regulatory compliance for the division’s Industrial Pretreatment Program, Laboratory and/or Sampling Ethics, Laboratory and Sampling Quality Systems, and Stormwater Management Program, which is required to maintain the department’s license, permits and accreditation.
Offerors' services include but are not limited to providing initial and refresher training, either in person or virtual, to address specified topics related to industrial pretreatment, laboratory sampling ethics and/or quality systems and stormwater management. Offerors will also provide consulting and/or course development services to ensure ESD’s training program remains current over time and reflects changes in federal, state, or local regulations and industry policies or procedures.
Procurement Information
The recommendations were made using a Request for Proposal procurement process in accordance with City of Phoenix Administrative Regulation 3.10. Five vendors submitted proposals for four groups and are listed below; all responses were found to be responsive and responsible.
Brown and Caldwell, Inc.
Laboratory Data Consultants, Inc.
NV5, Inc.
Plummer Associates, Inc.
Shepherd Technical Services, LLC
The evaluation panel recommendations were reached by consensus in consideration of published selection criteria with total points ranging from 0-1,000 for each of the four groups:
Qualifications and Experience (0-300 points)
Method of Approach (0-300 points)
Qualifications and Experience of Staff Instructors (0-250 points)
Price (0-150 points)
The evaluation panel recommended awarding to multiple offerors in Group 2: Laboratory and/or Sampling Ethics and Group 3: Laboratory and Sampling Quality Systems to ensure the varied training needs of the division are met for these programs. The following Offerors are selected for award.
Selected Vendors
Group 1: Industrial Pretreatment Program
Brown and Caldwell, Inc. - 863 points
Group 2: Laboratory and/or Sampling Ethics
Shepherd Technical Services, LLC - 922 points
NV5, Inc. - 920 points
Group 3: Laboratory and Sampling Quality Systems
NV5, Inc. - 920 points
Shepherd Technical Services, LLC - 907 points
Group 4: Stormwater Management Program
NV5, Inc. - 844 points
Additional Proposers
Group 1: Industrial Pretreatment Program
Plummer Associates, Inc. - 755 points
Group 2: Laboratory and/or Sampling Ethics
Laboratory Data Consultants, Inc. - 848 points
Group 3: Laboratory and Sampling Quality Systems
Laboratory Data Consultants, Inc. - 849 points
Group 4: Stormwater Management Program
Plummer Associates, Inc. - 759 points
Contract Term
The agreement will begin on or about April 1, 2022, for a five-year aggregate term with no options to extend.
Financial Impact
The aggregate agreements value for Brown and Caldwell, Inc., NV5, Inc. and Shepherd Technical Services, LLC will not exceed $800,000.
Funding is available in the Water Services Department Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.