Title
Uninterruptible Power Supply Equipment, Service, & Maintenance - Requirements Contract - IFB 17-171 (Ordinance S-43740)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Titan Power, Inc. (Vendor 3022753) and Gruber Technical, Inc. (Vendor 3023729) to purchase Uninterruptible Power Supply (UPS) units, parts, and maintenance and repair services for citywide use. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
UPS units are a vital component of various City services that require constant, uninterrupted power. The UPS units supply power in the event of an outage, which allows continued operations until the power resumes. Some critical operations include 911 call centers, citywide data rooms, water production and distribution functions, and various others.
Procurement Information
IFB 17-171 was conducted in accordance with Administrative Regulation 3.10. There were six offers received by the Procurement Division on May 12, 2017; one offer was withdrawn. The attached spreadsheet (Attachment A) shows the lowest-priced offers received.
The Deputy Finance Director recommends that the offers from Titan Power, Inc. and Gruber Technical, Inc. be accepted as the lowest-priced, responsive and responsible offers.
Contract Term
The five-year contract term will begin on or about July 1, 2017.
Financial Impact
The aggregate contract value will not exceed $2,000,000, with an estimated annual expenditure of $400,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.