Title
Traffic Signal and Street Light Poles and Components - Requirements Contract - IFB 21-007 (Ordinance S-47372)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Southwest Fabrication, LLC to purchase traffic signal and street light poles and components for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total contract value will not exceed $25 million for the 10 years of the agreement.
Report
Summary
This agreement will be utilized by the Street Transportation Department to purchase traffic signals, street light poles and the related components required for Capital Improvement Program projects, intersection upgrades and remodels, and citywide replacement of existing poles due to aging and damage.
Procurement Information
IFB 21-007 was conducted in accordance with Administrative Regulation 3.10. There was one offer received by the Finance Department Procurement Division on Jan. 15, 2021 which was evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to 54 suppliers and was publicly posted and available for download from the City's website. The price was determined to be fair and reasonable based on a review of list pricing for similar contract items in various websites.
The Deputy Finance Director recommends the offer from Southwest Fabrication LLC be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The contract term is five years, with five additional one-year options to extend, and will begin on or about April 1, 2021.
Financial Impact
The total contract value will not exceed $25 million. Funding is available in the Street Transportation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.