Title
Data Sharing and Privacy Agreement Between the Phoenix Union High School District and the City of Phoenix Public Library Department for Access to Educational Information (Ordinance S-52796) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a Data Sharing and Privacy Agreement with the Phoenix Union High School District for College Depot's access to protected records. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion of indemnification and assumption of liability provisions that would otherwise be prohibited by Phoenix City Code 42-18.
Report
Summary
Phoenix Public Library's College Depot is a free, full-service college access center located at the Burton Barr Central Library. College planning and re-engagement advisors offer one-on-one appointments to assist Phoenix Union High School students with all the action steps necessary to earn a college degree or an apprenticeship, and host workshops on admissions, financial aid, scholarships, and more.
This agreement will provide College Depot with controlled access to protected information from the Phoenix Union High School District. The information will allow College Depot advisors to offer accurate, targeted, and timely college planning guidance to participating learners. Through this data-sharing framework, College Depot can better identify student needs, track progress, and deliver customized support while maintaining all required privacy and security safeguards.
Contract Term
The agreement will begin on July 1, 2026, for a three-year term with no options to extend.
Financial Impact
There is no financial impact to the City of Phoenix.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Library Department.