Title
Industrial-Commercial Doors Service and Supply - Requirements Contract - IFB 18-205 (Ordinance S-45068)
Description
Request to authorize the City Manager, or his designee, to enter into contract with D. H. Pace Company, Inc. and Miner Southwest, L.L.C. for Industrial-Commercial Doors Service and Supply for citywide use, in an amount not to exceed $2,500,000 over the five-year contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will provide the City of Phoenix with equipment, labor and materials to perform all operations necessary to implement a preventative maintenance program, as-needed repairs, and replace existing door systems, as necessary, to approximately 800 industrial-commercial doors for citywide buildings/facilities protection and security. The contract will be utilized citywide with primary usage by the Fire and Public Works Departments.
Procurement Information
IFB 18-205 was conducted in accordance with Administrative Regulation 3.10. The solicitation was emailed to 123 vendors and was posted on the City’s website. The Finance Department, Procurement Division received three offers on Sept. 28, 2018.
One vendor was deemed non-responsive as their references did not demonstrate that they could handle the volume required for this citywide contract.
The Deputy Finance Director recommends that the offers from D. H. Pace Company, Inc. and Miner Southwest, L.L.C. be accepted as responsive and responsible.
Contract Term
The five-year contract term will begin on or about Nov. 1, 2018.
Financial Impact
The aggregate contract value will not exceed $2,500,000 with an estimated annual expenditure of $500,000. The contract is available to all City departments. The Fire and Public Works departments will be the majority users; funds are available in each department's budget.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.