Title
Buy-Up Voluntary Vision Plan - RFP HR 20-108 (Ordinance S-46807)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Davis Vision to provide buy-up voluntary vision plan services for employees, retirees, and their eligible family members. The five-year aggregate value of this contract will not exceed $15 million. There is no impact to the General Fund, as employees and retirees have plan premiums deducted from their paychecks. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City provides a comprehensive benefits package to approximately 16,000 employees, retirees, and eligible family members to include qualified domestic partners of same or opposite gender. The primary objectives are to achieve exceptional customer service and coverage for enrolled members, account administration that meets the City’s expectations and needs, and competitive pricing. This contract is for a stand-alone, Buy-Up Voluntary Vision Plan for the City of Phoenix employees, retirees, and their eligible family members. The Buy-Up Voluntary Vision Plan offers substantially better coverage than the basic vision coverage bundled with medical plans. The City bundles basic vision coverage with all employee medical plans, and this will continue.
Procurement Information
RFP HR 20-108 was conducted in accordance with Administrative Regulation 3.10. The RFP was issued on Feb. 28, 2020 by the Human Resources Department and proposals were due on April 6, 2020. In addition to posting the solicitation on the City of Phoenix website, direct email notifications were sent to vendors who submitted in the past, and vendors registered in ProcurePHX. The Human Resources Department received six proposals. Evaluation occurred by a three-person committee. The offers were scored on the following criteria (1,000 total points): Qualifications and Experience (300 points), Method of Approach (350 points) and Price (350 points).
The evaluation committee determined that three proposals were within the competitive range, and those proposers were invited to participate in interviews. At the completion of the interviews, all proposers within the competitive range moved forward to the Best and Final Offer (BAFO) process. After reviewing the BAFO responses, the evaluation committee recommended awarding the contract to Davis Vision.
The offers and final scores were as follows:
Davis Vision: 819.90 points
Avesis: 763.60 points
MetLife: 766.40 points
Superior Vision: 621.70 points
VSP: 546.00 points
EyeMed: 510.40 points
The Human Resources Director recommends the offer from Davis Vision be accepted as the highest scored, responsive, and responsible offeror.
Contract Term
The five-year contract shall begin on or about Jan. 1, 2021.
Financial Impact
The five-year aggregate value for this contract will not exceed $15 million. There is no impact to the General Fund, as employees and retirees have plan premiums deducted from their paychecks.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Human Resources Department.