Title
Phoenix Sky Harbor International Airport Terminal 4 Infrastructure North Concourse 4 Passenger Boarding Bridges Replacement - 2-Step Construction Manager at Risk Services - AV21000112 FAA (Ordinance S-50791)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Clayco, Inc. to provide Construction Manager at Risk Preconstruction and Construction Services for the Phoenix Sky Harbor International Airport Terminal 4 Infrastructure North Concourse 4 Passenger Boarding Bridges Replacement project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $12 million.
Report
Summary
The purpose of this project is to replace six City-owned Passenger Boarding Bridges (PBBs) at Gates B23, B24, B25, B26, B27 and B28 of Phoenix Sky Harbor International Airport Terminal 4 North Concourse 4 (T4N4) with modern jet bridges that operate more efficiently, safely, and improve the passenger experience.
Clayco, Inc. will begin in an agency support role for Construction Manager At Risk Preconstruction Services. Clayco, Inc. will assume the risk of delivering the project through a Guaranteed Maximum Price (GMP) agreement.
Clayco, Inc.’s Preconstruction Services include, but are not limited to: project site survey and inventory of existing conditions; validate site constraints, site investigations and utility locations; attend all project meetings as necessary to maintain the project objectives; coordinate work with Owner and Design Team to secure all permits and approvals from various agencies; federal, state, county and local utility authorities; identify GMP packaging strategy and present alternate strategies to optimize the sequence of construction; provide detailed cost estimating and reconciliation with third party estimator for each design phase; provide value engineering / cost reduction efforts to optimize project budget; provide for construction phasing and scheduling; evaluate sequencing based on stakeholder feedback and minimize interruption to City operations; and participating with the City in a process to establish a Small Business Enterprise (SBE) goal for the project.
Clayco, Inc.’s initial Construction Services will include preparation of a GMP proposal provided under the agreement. Clayco, Inc. will be responsible for construction means and methods related to the project and fulfilling the SBE program requirements. Clayco, Inc. will be required to solicit bids from pre-qualified subcontractors and to perform the work using the City’s subcontractor selection process. Clayco, Inc. may also compete to self-perform limited amounts of work.
Clayco, Inc.’s additional Construction Services include: demolish and remove six PBBs and installing new bridges located at T4N4; provide the necessary associated infrastructure required to support the new bridges; demolish and remove the glycol plant after installation of the six new bridges; provide the necessary associated electrical infrastructure to support the preconditioned air units on each bridge; provide additional distribution panel in support of the new bridge installation(s); provide necessary security access and ACAMS door controls for new bridges; prepare subcontractor selection plan; prepare a GMP proposal that meets City approval; arrange for procurement of materials and equipment; develop as needed time-scaled logic construction schedule and manage site operations; develop bid package instruction to bidders and solicit subcontractor bid proposals; maintain a safe work site for all project participants; maintain all project records in electronic format; and other work as required for a complete project.
Procurement Information
The selection was made using a two-step qualifications and price-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received, including the scoring results, until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: Clayco, Inc.
Additional Proposer
Rank 2: M. A. Mortenson Company
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Clayco, Inc. will not exceed $12 million, including all subcontractor and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for a portion of the project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Engineering Services Agreement 159048 (Ordinance S-50049) on July 3, 2023.
Location
Phoenix Sky Harbor International Airport: 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.