Title
Computer Hardware and Support Services - COOP 21-031 - Additional Funds (Ordinance S-48765)
Description
Request to authorize the City Manager, or his designee to allow additional expenditures under contract(s) with Hewlett Packard Enterprise (ADSPO16-112918), Dell Marketing LP (ADSPO16-098163), HP Inc. (ADSPO16-098209), NetApp Inc. (ADSPO16-098203), and Transource Services Corporation (ADSPO16-098200) for the purchase of computer hardware and support services for Citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $20 million.
Report
Summary
These contracts will provide a wide variety of technology needs for all City departments. Purchases made under these contracts include on-going replacement of end user computer hardware, peripheral equipment, devices, laptops, tablets, monitors, power cables, and other end of life user devices and support services. The Police Department has identified $8 million for fiscal year end technology purchases and additional funds to support their needs for the remainder of the contract term. The Information Technology Services Department will be using $2 million before fiscal year end for the RMS refresh project. Pursuant to the IT Investment Forecast submitted by departments last year, an additional $10 million is necessary to cover citywide needs during FY 2202-23.
Contract Term
The contract term remains unchanged, ending on July 31, 2023.
Financial Impact
Upon approval of $20 million in additional funds, the revised aggregate value of the contract will not exceed $37.5 million. Funds are available in the various departments' budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Computer Hardware and Support Services (Ordinance S-47594) on June 2, 2021.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.