Title
Water Services Department Pavement Restoration Job Order Contract Program - Construction Administration and Inspection Services - Amendment - 8423600000 (Ordinance S-47516)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 148973 with Tristar Engineering & Management, Inc. to provide additional construction administration and inspection services for the Water Services Department Pavement Restoration Job Order Contract Program project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $587,000.
Report
Summary
The purpose of this project is to provide construction administration and inspection services on an as-needed basis to support the Water Services Department Pavement Restoration Job Order Contract program, including pavement restoration after cuts are made in the City rights-of-way to access water pipes and mains. Consultant shall conduct preconstruction conferences and hold subsequent meetings as necessary with the project team; perform resident engineering services during construction; interact daily with contractor to clarify job requirements; administer Job Order Agreements for the contractor; decision-making regarding technical project issues; and perform on-site examinations of materials, equipment, and workmanship.
This amendment is necessary because Tristar's contract funding capacity will run out before its contract expires. This amendment will provide additional funds to the agreement.
This Agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Contract Term
The term of the agreement will expire on March 7, 2024. No changes are requested to the agreement term.
Financial Impact
- The initial agreement for construction administration and inspection services was authorized for a fee not-to-exceed $2,350,000, including all subconsultants and reimbursable costs.
- This amendment will increase the agreement authorization by an additional $587,000, for a new total not-to-exceed agreement value of $2,937,000, including all subconsultants and reimbursable costs.
Funding for this amendment is available in the Water Services Department's Operating budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Engineering Services Agreement 148973 (Ordinance S-45230) on Dec. 12, 2018.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.