Title
Maintenance, Repair, Operating Supplies, Industrial Supplies, and Related Products and Services - Serial 16154 RFP (Ordinance S-43967)
Description
Request to authorize the City Manager, or his designee, to adopt the US Communities contract with HD Supply Facility Maintenance and Interline Brands DBA SupplyWorks to provide maintenance, repair, operating supplies, industrial supplies, and related products and services in an amount not to exceed $5,000,000 over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Contractors provide building materials, hardware, plumbing supplies, metals, tools, electrical, and other facility operation products and equipment to citywide departments on an as-needed basis. The primary departments using the contracts are Housing, Parks and Recreation, Street Transportation, Water Services, and Fire. Locations are throughout the City. The requested goods are critical to citywide facility operations.
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement. The Intergovernmental Agreement with US Communities allows the City of Phoenix to adopt its agreements when it is beneficial to do so. Using the US Communities cooperative agreement allows the City to benefit from the US Community pricing and volume discounts. The US Communities contracts, serial number 16154 RFP, were awarded on Jan. 11, 2017.
Contract Term
The five-year contract term will begin on or about Oct. 23, 2017. Provisions of the contract include an option to extend the contract up to five additional years, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value through Oct. 31, 2022 shall not exceed $5,000,000 with an estimated annual value of $1,000,000. Funds are available in all City of Phoenix departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.