Title
Furniture, Products and Services - ADSO18-00008152 - Amendment (Ordinance S-49893)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contracts 149806 with Elontec, LLC; 149807 with Tucson Business Interiors, Inc.; 149809 with Tab Office Resources, LLC; 149810 with Vari Sales Corporation; 149811 with Hertz Furniture Systems, LLC; 149812 with Goodmans Interior Structures; 149815 with Educational Furnishings of Arizona, LLC, dba Arizona Furnishings; 149816 with Office Depot, Inc.; 149817 with Lakeshore Learning Materials, LLC; 149818 with The Manning Group, LLC; 149819 with Arconas Corporation; 149820 with Workrite Ergonomics, LLC; 149821 with Kaplan Early Learning Company; 149822 with Interior Solutions of Arizona, LLC; 149823 with Corporate Interior Systems, Inc.; 149824 with Staples Contract & Commercial, LLC; 149825 with Wist Supply & Equipment Co.; and 149826 with Atmosphere Commercial Interiors, LLC, for the purchase of furniture products and services Citywide. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $8,285,000.
Report
Summary
These contracts will provide Citywide departments the ability to replace furniture that has surpassed its end of life or is beyond repair and broken or damaged furniture used by the public and employees. Departments also purchase ergonomic furniture to create a safer employee workplace and to comply with the Americans with Disabilities Act.
The services offered on the furniture contracts are used to reconfigure and optimize existing workspaces to promote collaboration, improve customer service, accommodate staff augmentation and increase productivity. Furniture products are reused to replace existing furniture inventory when possible.
A portion of the additional funds will be used to furnish the recently acquired 100 West Washington building which will house the future Police headquarters.
Funds will also be used for the Convention Center pre-function furniture replacement project, a capital outlay initiative aimed at replacing the current pre-function soft seating, benches, tables, and lounge-style chairs. This furniture is predominantly located in the West Atrium, North Lobby, and adjoining pre-function areas across the campus, serving as comfortable seating options for convention center guests.
Contract Term
The contract term remains unchanged, ending on April 30, 2024.
Financial Impact
Upon approval of $8,285,000 in additional funds, the revised aggregate value of the contracts will not exceed $20,085,000. Funds are available in various department budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Furniture, Products and Services Contracts 149806, 149807, 149809, 149810, 149811, 149812, 149815, 149816, 149817, 149818, 149819, 149820, 149821, 149822, 149823, 149824, 149825, 149826 (Ordinance S-45589) on May 1, 2019;
• Furniture, Products and Services Contracts 149806, 149807, 149809, 149810, 149811, 149812, 149815, 149816, 149817, 149818, 149819, 149820, 149821, 149822, 149823, 149824, 149825, 149826 (Ordinance S-47265) on Feb. 3, 2021.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.