Title
Title Record Search Services - RFP19-097 - Amendment (Ordinance S-50844)
Description
Request to authorize the City Manager, or his designee, to execute amendment to Contract 150308 with Data Trace Information Services, LLC, to extend the contract term. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed, request to continue using Ordinance S-45805.
Report
Summary
This contract will provide services to various City departments for requests related to real property acquisition, disposition, leasing, appraisal and title services work. These services include: preparing chain of title and condition of title reports, verifying ownership, and researching property liens and other recorded transfers and conveyances affecting title to real property. To accurately and timely perform the necessary title services, the City requires access to an extensive title plant database system for property record searches and document/map image downloads for Maricopa County. Data Trace Information Services, LLC, will provide this comprehensive title plant database system of property records geographically located within Maricopa County.
Contract Term
Upon approval the contract will be extended through June 30, 2025, with an option to extend through June 30, 2026.
Financial Impact
The aggregate value of the contract will not exceed $425,000 and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Title Record Search Services Contract 150308 (Ordinance S-45805) on June 19, 2019.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.