Title
Water Main Replacement Risk Model Evaluation - Engineering Services - WS85509098 (Ordinance S-48648)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with HDR Engineering, Inc., to provide Engineering Services that include study and programming services for the Water Main Replacement Risk Model Evaluation project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority, and for the City Controller to disburse all funds related to this item. This agreement will not exceed $400,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to evaluate and update the asset management system used to assess risk for water mains 16-inch and smaller in diameter. The risk model incorporates multiple factors to predict the likelihood of failure and the consequences to determine a risk score.
HDR Engineering, Inc.’s services include, but are not limited to: evaluate internal procedures and accuracy to provide updated optimization of our model and to automate some of the manual steps; update recommendation to the risk model; assist with evaluation of existing external water main asset management software packages or services; implement selected asset management vendor and assist in exporting and importing needed model data; and provide a final recommendation on internal risk and future improvements verses continuing with external risk model services.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Two firms submitted proposals and are listed below.
Selected Firm
Rank 1: HDR Engineering, Inc.
Additional Proposer
Rank 2: GHD, Inc.
Contract Term
The term of the agreement is 365 calendar days from issuance of the Notice to Proceed. The work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for HDR Engineering, Inc. will not exceed $400,000, including subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.