Title
Recommendation for Specialty Vehicles and Equipment Maintenance and Repair Agreements (Ordinance S-47554)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with Arizona Machinery, LLC dba Stotz Equipment; BTE Body Company, Inc.; CliffCo, LLC; Environmental Equipment, LLC; Southern California Fleet Services, Inc. dba Fleet-Line Truck & Fire Equipment Repair; LZ Delta, LLC dba GO AZ Motorcycles; Musgrove Enterprises, LLC dba SealMaster Arizona; Short Equipment, Inc.; Simpson Norton Corporation; Superior Supply, Inc.; and Utility Crane & Equipment, Inc. for specialty vehicles and equipment maintenance and repair. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate amount is $3,575,000 over the life of the agreements.
Report
Summary
The Public Works Department is responsible for managing a diverse fleet of over 7,300 vehicles and equipment that are repaired and maintained at service centers and police substations. The equipment includes all-terrain vehicles, trailers, forklifts, various off-road vehicles and equipment, and street repair apparatus that require ongoing maintenance and repairs to keep them in good operating condition. These agreements will allow Public Works and Aviation departments to maintain City-owned specialty equipment and will ensure the equipment is in operating condition and available for service.
Procurement Information
Invitation for Bid 22-FSD-003 was conducted in accordance with Administrative Regulation 3.10. Twelve offers were received by the Public Works Department Procurement Services on March 10, 2021. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. One offer was deemed non-responsive. The offers submitted by Arizona Machinery, LLC dba Stotz Equipment; BTE Body Company, Inc.; CliffCo, LLC; Environmental Equipment, LLC; Southern California Fleet Services, Inc. dba Fleet-Line Truck & Fire Equipment Repair; LZ Delta, LLC dba GO AZ Motorcycles; Musgrove Enterprises, LLC dba SealMaster Arizona; Short Equipment, Inc.; Simpson Norton Corporation; Superior Supply, Inc.; and Utility Crane & Equipment, Inc. were deemed fair and reasonable.
The awards recommendation can be found in Attachment A.
Contract Term
The one-year term of the agreements will begin on or about July 1, 2021. The agreements will contain four one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreements, including all option years, is $3,575,000, including all applicable taxes, with an estimated annual expenditure of $715,000. Funding is available in the Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, and the Aviation and Public Works departments.