Title
Inspection, Repair, and Replacement of Meter Vaults (Ordinance S-45695)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Talis Construction Corporation to provide inspection, repair, and replacement of meter vaults for the Water Services Department for a seven-year term. Talis Construction Corporation will provide these services for an expenditure not to exceed $3,958,200. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
More than 1,200 Water Services Department accounts are served by meters three inches and larger, the majority of which reside inside underground water meter vaults. Through this contract the vaults will be inspected, repaired as necessary, replaced or retrofitted as necessary, and any confined-space hazards will be removed.
Procurement Information
Invitation for Bid (IFB) 1819-WMD-160, Inspection, Repair, and Replacement of Meter Vaults was conducted in accordance with Administrative Regulation 3.10. Two bids were received; however, Lincoln Constructors, Inc. was determined non-responsive and non-responsible to the solicitation requirements. The bidders and the bids are as follows (note that when calculating total annual cost, not all line items will be performed annually):
Talis Construction Corporation: $2,353,600
Lincoln Constructors, Inc: $125,800 - determined non-responsive and non-responsible
The Procurement Officer recommends acceptance of the bid from Talis Construction Corporation, as the most responsive and responsible bidder that is the most advantageous to the City.
Contract Term
The contract term shall be for seven years, effective on June 24, 2019, with an end date of June 23, 2026. There are no options to extend the contract.
Financial Impact
Expenditures will not exceed $3,958,200 over the seven-year term of the contract. Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.