Title
Civil Service Board Hearing Officers (Ordinance S-47821)
Description
Request to authorize the City Manager, or his designee, to enter into agreements with Harold J Merkow, Mary Stevens, Peter Reinstein, Prudence Lee and Stacy Gabriel, to provide Hearing Officer services to the Civil Service Board. Further request to authorize the City Controller to disburse funds related to this item. The five-year aggregate value of all contracts will not exceed $310,000.
Report
Summary
These contracts are needed to perform hearing officer duties including conducting hearings on Civil Service Board appeals as provided in the Personnel Rules, composing written reports stating findings and conclusions of law, and making recommendations for the Civil Service Board’s review and approval.
Procurement Information
Request for Qualifications (RFQu) 20-132 was conducted in accordance with Administrative Regulation 3.10, with the intent of establishing a list of qualified vendors to provide hearing officer services on an as-needed basis for the City. Five offers were received by the Human Resources Department on April 23, 2021. The Notice of Solicitation was emailed to 365 Hearing Officers registered in ProcurePHX and other listings from other government agencies and associations in Arizona. The offers were scored by a three-person panel on the following criteria: Qualifications and Experience (350 points), Method of Approach (350 points) and Communication (300 points).
It was the consensus of the evaluation committee to recommend awarding the contract to Harold J Merkow, Mary Stevens, Peter Reinstein, Prudence Lee and Stacy Gabriel.
The following are the scores:
Prudence Lee - 965
Harold J Merkow - 935
Mary Stevens - 875
Stacy Gabriel - 860
Peter Reinstein - 535
The Human Resources Director recommends that the offers from the above vendors be accepted as responsive and responsible offers that are most advantageous to the City.
Contract Term
The five-year contract term shall begin on or about Aug. 2, 2021.
Financial Impact
The five-year aggregate value of all contracts will not exceed $310,000. Funds are available in the Human Resources Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Toni Maccarone and the Human Resources Department.