Title
ImageSite Software Contract - RFA 2223-WTS-344 - Request for Award (Ordinance S-50446)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with eQuorum Corporation to provide software services and upgrades to the City's current supply of ImageSite software licenses for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $418,440.
Report
Summary
This contract will provide the Water Services Department with ImageSite software maintenance and support services, including telephone, email technical support, software upgrades and fixes, which are provided exclusively from the eQuorum Corporation. The software, a single source engineering workflow and document management system, proprietary to eQuorum Corporation. It is run on a server used for Infrastructure Record Services (IRS) to store "As-Built's", quarter section maps, and facility drawings sets for the departments.
The item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances without Competition, as there exists a lack of available qualified products, which makes a competitive selection process impracticable, unnecessary, or contrary to the public interest.
Contract Term
This contract will begin on or about Jan. 3, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $418,440 for the five-year aggregate term.
Funding is available in the Water Services Departments Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.