Title
Audio Visual (A/V) Services and Live Switching Operator Contract - IFB-24-0206 Request for Award (Ordinance S-51179)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Skyline Productions, Inc., to provide audio visual (A/V) services and live switching operator for the Communications Office and the Budget and Research Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $400,000.
Report
Summary
This contract will provide A/V services and live switching operator on as-needed basis. Skyline Productions, Inc. will be responsible for audio, capturing, live-switching and broadcasting Phoenix City Council meetings to ensure that every aspect of the meetings is expertly documented, presented, and live-streamed. Additionally, this vendor will provide A/V services for other City public meetings such as subcommittee meetings, board meetings, commission meetings, and community budget hearings. This contract is necessary to provide professional and consistent A/V services for these public meetings.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Four vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Skyline Productions, Inc.
Contract Term
The contract will begin on or about October 1, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $400,000.
Funding is available in the Communications Office and Budget and Research Departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton, the Communications Office and the Budget and Research Department.