Title
Playground, Fitness and Related Equipment Contract (Ordinance S-45292)
Description
Request to authorize the City Manager, or his designee, to allow the use of the Mohave Educational Services Cooperative, Inc. (MESC) cooperative contract with Miracle Recreation Equipment Co. to purchase a wide range of playground equipment, accessories and services for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $800,000, with estimated annual expenditures of $200,000.
Report
Summary
The contract will support efforts to repair and replace current playground equipment and accessories throughout the City. Many of the existing playground equipment, shelters and site furnishings are at the end of their lifecycle and this contract will ensure that the department can purchase necessary parts and equipment to enhance and support the quality of recreational programs and services that are provided to the residents of Phoenix. The playground equipment and accessories will be used in various park locations throughout the City.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement. The City is a member of MESC and the contract was awarded through a competitive process, consistent with the City's procurement processes, as set forth in the Phoenix City Code, chapter 43. Utilization of this agreement allows the City to benefit from national governmental pricing and volume discounts.
The Deputy Finance Director recommends the City's participation in this agreement with Miracle Recreation Equipment Co. be accepted.
Contract Term
The one-year contract term will begin on or about Jan. 15, 2019. Provisions of the contract will include the option to extend the term up to three additional years, which may be exercised by the City Manager, or his designee.
Financial Impact
The aggregate contract value will not exceed $800,000, with estimated annual expenditures of $200,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich, and the Parks and Recreation and Finance departments.