Title
Affordable Care Act (ACA) Reporting Services- RFP HR 22-018 - Amendment (Ordinance S-51272)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 159249 with UnifyHR, LLC to to assign all rights, interests, and obligations to a new vendor, Wex Health, Inc. dba UnifyHR, LLC. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed, request to continue using Ordinance S-50241.
Report
Summary
This contract is needed to manage and monitor ACA compliance for the City and comply with ACA reporting requirements. The ACA mandates employers with more than 50 full-time employees to track medical plan coverage for employees meeting the 30-hour-per-week test, report plan of affordability based on employee rate-of-pay, and prepare and issue the "medical W-2" (Form 1095c) to all employees annually. Penalties assessed by the IRS for non-compliance are $2,320 per year, per eligible employee or more than $20 million per year for the City.
Contract Term
The contract term remains unchanged, ending on Nov. 30, 2028.
Financial Impact
The aggregate value of the contract will not exceed $450,000 and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Affordable Care Act (ACA) Reporting Services - Contract 159249 (Ordinance S-50241) on October 18, 2023.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.