Title
Purchase Contract for Environmental Sensor Parts - AVN IFB 18-033 (Ordinance S-44571)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with IAC/Instrumentation and Controls LLC to provide environmental sensor parts that monitor harmful, combustible gases in confined spaces at Phoenix Sky Harbor International Airport (Airport) in an amount not to exceed $150,000 over the three-year term of the contract, if both one-year options to extend are exercised. The contract may contain other terms and conditions deemed necessary or appropriate by the City Manager or his designee. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Aviation Department uses environmental sensors throughout the Airport. The sensors monitor the air quality in the Airport's terminals, baggage handling areas, and fleet maintenance areas. The sensors become ineffective after two years and must be replaced for the safety of the traveling public and City employees at the Airport.
Procurement Information
Solicitation AVN IFB 18-033 was conducted in accordance with Administrative Regulation 3.10. One bid was received on March 26, 2018 and that was from IAC/Instrumentation and Controls LLC. The offer was evaluated based on price, responsiveness, terms and conditions, and responsibility to provide the required goods. IAC/Instrumentation and Controls LLC's offer was deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The term of the contract is one year beginning on or about June 1, 2018. The contract will include two options to extend the term for one year each, for an aggregate term of three years.
Financial Impact
The total cost of the contract will not exceed $150,000 over the three-year term of the contract, if both options to extend are exercised. Funds are available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.