Title
Theatrical Production Equipment Contracts - RFQu QVL PCC 24-0410 - Request for Award (Ordinance S-51901) - Districts 7 & 8
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Barbizon Light of the Rockies, Inc.; Bluum USA, Inc.; Clearwing Systems Integration, LLC; Ford Audio Video Systems, LLC; IES Communications, LLC; Inter Technologies Corporation; LIT Lighting, LLC; and RTS Solutions, Inc. dba Solutionz, Inc. to provide theatrical production equipment for the Phoenix Convention Center Department (PCCD). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $5,000,000.
Report
Summary
These contracts will provide professional-grade theatrical production equipment such as lighting fixtures, rigging hardware, control systems, and high-performance audio components for both routine maintenance and replacement, as well as major Theatrical Capital Improvement projects.
The equipment will support a wide range of live events, including theatrical performances, concerts, and conferences held at the Phoenix Convention Center, Symphony Hall, Orpheum Theatre, and Herberger Theater Center. This includes maintaining existing systems, replacing outdated components, and enhancing production capabilities to meet the evolving technical demands of touring productions and rental clients. The equipment will also be integral to larger capital projects, and include upgrading the assisted listening system, lighting control consoles, audio and video infrastructure, and the lecture hall LED wall.
Providing advanced technical capabilities is essential to attracting and supporting production and rental clients who rely on high-quality equipment for their events. These venues consistently host local, national, and international productions that require professional-grade, reliable technical systems.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendors List (QVL).
Eight offerors submitted qualifications and were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following minimum qualifications:
Minimum qualification one: Compliance with Requirements
Minimum qualification two: Product Offering
Minimum qualification three: Proposed Discounts
After reaching consensus, the evaluation committee recommends award to the following offerors:
- Barbizon Light of the Rockies, Inc.
- Bluum USA, Inc.
- Clearwing Systems Integration, LLC
- Ford Audio Video Systems, LLC
- IES Communications, LLC
- Inter Technologies Corporation
- LIT Lighting, LLC
- RTS Solutions, Inc. dba Solutionz, Inc.
Contract Term
The contracts will begin on or about June 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contracts' value will not exceed $5,000,000.
Funding is available in the Phoenix Convention Center Department Operating and Capital budgets.
Location
100 N. Third Street
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Phoenix Convention Center Department.