Title
Heavy Equipment Rental Non-Operated - COOP 25-0482 - Request for Award (Ordinance S-52069) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Empire Southwest, LLC to provide heavy equipment rentals for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2,012,484.
Report
Summary
This contract will provide various Heavy Equipment Rentals which includes, but is not limited to: aerial equipment, air compressors, compaction equipment, earth moving equipment, landscape equipment, pavement equipment, power sweeping equipment, trenchers, trucks, miscellaneous tools and equipment, in addition to other related products, parts, accessories, and services.
The wide range of high-quality and specialized machinery is crucial for the City’s infrastructure projects. Heavy equipment rentals provide access to current equipment ensuring efficiency and safety, access to technical support and cost-effectiveness as the City reduces the responsibility of maintenance and repairs.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances - Alternative Competition. The State of Arizona, Heavy Equipment Rental Non-Operated contract, CTR066395, was awarded using a competitive process consistent with the City's procurement processes set forth in the Phoenix City Code, Chapter 43. This cooperative purchasing agreement best aligns with the City’s needs and offers competitive pricing.
Contract Term
The contract will begin on or about June 23, 2025, for a one-year term with three one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $2,012,484. Funding is available in the Public Works Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.