Title
Purchase of Light and Medium Duty Vehicles Contract - IFB 24-FSD-030 Request for Award (Ordinance S-50580)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Courtesy Chevrolet Corp., Don Sanderson Ford, Inc., SanTan Auto Partners LLC, doing business as San Tan Ford, and PFVT Motors, LLC, doing business as Peoria Ford for purchase of light and medium duty vehicles for various City departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $200,000,000.
Report
Summary
The Public Works Department is responsible for purchasing light and medium duty vehicles on behalf of all City departments. Every year, Public Works prepares a list of City equipment due for replacement based on age or miles, or a combination thereof. This contract will allow Public Works to purchase replacement vehicles that have exceeded the useful life and add new vehicles to the fleet as needed for operations. The vehicles that will be purchased will include, but are not limited to: sedans, sport utility vehicles, trucks, vans, patrol-rated police cruisers and medium duty vehicles that are essential to City services. These vehicles will be used by various City departments including Police, Fire, Water Services, and Street Transportation.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10. The Public Works Department, Procurement Section, received four bids with all four being recommended for award based on base model pricing of vehicles. Due to the extensive lists provided by the bidders for possible vehicle purchases, the following recommended vendors are divided by manufacturer.
Chevrolet:
Courtesy Chevrolet Corp.
Ford:
Don Sanderson Ford, Inc.
PFVT Motors LLC dba Peoria Ford
San Tan Auto Partners, LLC dba San Tan Ford
Contract Term
The contracts will begin on or about April 1, 2024 for a three-year term with two one-year options to extend.
Financial Impact
The value of the contracts will not exceed $200,000,000.
Funding is available in various departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.