Title
Electrical, Instrumentation, and Control Systems Inspection and Testing Services - Cave Creek Water Reclamation Plant - WS90300009 (Ordinance S-43506)
Description
Request to authorize the City Manager, or his designee, to enter a contract with Arcadis US, Inc. (Phoenix) to provide professional services for design support, construction inspections, and commissioning testing in support of projects associated with electrical, instrumentation, and control systems at the Cave Creek Water Reclamation Plant, and to exercise contract options as necessary. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
To improve the functionality, efficiency, and maintenance of electrical, instrumentation, and control systems, the City uses Electrical, Instrumentation, and Control System Inspection and Testing Services to assist the engineer and contractor with projects related to the facilities and its various systems. The Water Services Department developed electrical, instrumentation, and control standards that are used to provide consistency throughout the department. Arcadis US, Inc.’s role will be to ensure adherence to these standards at the reclamation plant during design, construction, calibration, testing, and commissioning of the electrical, instrumentation, and control systems. In addition, Arcadis US, Inc. will provide operations and maintenance support when City staff are replacing existing equipment or installing new equipment, and may be required to provide arc flash hazardous testing services.
Procurement Information
Eleven firms submitted for this qualifications-based selection process. The City selected the top-four ranked firms identified below to perform the above services in various Water Services locations based on a single procurement according to Section 34-604 of the Arizona Revised Statutes (A.R.S.). The firm rankings are listed below.
Black & Veatch Corporation: Ranked #1
OZ Engineering: Ranked #2
Brown and Caldwell, Inc.: Ranked #3
Arcadis US, Inc.: Ranked #4
Wilson Engineers, LLC: Ranked #5
Stanley Consultants, Inc.: Ranked #6
Greeley and Hansen, LLC: Ranked #7
Westin Engineering, Inc.: Ranked #8
Industrial Power Solutions, LLC: Ranked #9
Quantum: Ranked #10
Automation Controls Design Specialists, LLC: Ranked #11
Pursuant to A.R.S. Title 34, the City is not to release the scoring of proposers until a contract has been awarded.
Contract Term
The term of the contract for the Cave Creek Water Reclamation Plant will be two years with an option to extend for an additional two-year period, for a total of four consecutive years. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Arcadis US, Inc.’s fee under the initial two-year contract will not exceed $685,000, and will not exceed $935,000 for the total four-year contract including all subconsultant and reimbursable costs. Funding is available in the Water Services Department’s Capital Improvement Program budget. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Location
Cave Creek Water Reclamation Plant, 22841 N. Cave Creek Road
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department and the City Engineer.