Title
Performance Entertainment Coordination Services - PKS-RFQU-24-0427 - Request for Award (Ordinance S-52599) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with At the Outlet, Inc., H2 Consulting Partners LLC, Amec Records LLC, Satyr Entertainment, Inc., and Entertainment Solutions of Arizona, Inc., to provide Performance Entertainment Coordination Services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $375,000.
Report
Summary
These contracts will provide performance entertainment coordination services for the Parks and Recreation Department for events scheduled throughout the City. These services will include but are not limited to securing, scheduling and managing live entertainment for City-sponsored events, as requested. Services also include developing and managing an entertainment schedule to ensure seamless integration with the event program. The contracts are critical to the City as they ensure the safe, efficient, and professional execution of events that enhance community engagement, cultural programming, and public enjoyment.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List.
Six offerors submitted qualifications and five were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers as a pass or fail based on the following minimum qualifications:
- Qualifications and Experience
- Content of Response
After reaching consensus, the evaluation committee recommends award to the following offerors:
- At the Outlet, Inc.
- H2 Consulting Partners LLC
- Amec Records LLC
- Satyr Entertainment, Inc.
- Entertainment Solutions of Arizona, Inc.
Contract Term
The contracts will begin on or about March 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contracts value will not exceed $375,000. Funding is available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Cynthia Aguilar and the Parks and Recreation Department.