Title
Laveen and Estrella Phoenix Connected Active Neighborhoods Program - Engineering Services - ST87600146 (Ordinance S-52793) - Districts 4, 7, and 8
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Kimley-Horn and Associates, Inc., to provide Engineering Services that include assessment, program management, and community outreach for the Phoenix Connected Active Neighborhoods (PhxCAN) program in the Laveen and Estrella Villages. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total contract value for these services will not exceed $495,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
As an extension of the Active Transportation Plan adopted by the City Council in May 2023, PhxCAN solicits community input to identify and prioritize active transportation infrastructure projects, including short-term tactical projects and long-term network-level improvements.
Kimley-Horn and Associates, Inc.'s services include, but are not limited to: assessing existing conditions, conducting robust and inclusive community engagement, and producing a set of community-supported projects with planning-level cost estimates and implementation guidance.
Procurement Information
Kimley-Horn and Associates, Inc., was chosen for this project using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes. The Direct Select process will reduce the time to procure engineering services as opposed to an advertised selection process, meeting the project deadline, ensuring continuity of service, and the most efficient use of staff and funding resources.
Contract Term
The term of the agreement is 18 months from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Kimley-Horn and Associates, Inc., will not exceed $495,000, including all subconsultant and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Urban Villages of Laveen and Estrella
Council Districts: 4, 7, and 8
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Street Transportation Department and the City Engineer.