Title
Roof Anchorage Annual Inspections and Repairs Agreement (Ordinance S-48663)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with ECS Southwest, LLP for roof anchorage annual inspections and repair services on City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $162,500.
Report
Summary
The Public Works Department is responsible for maintaining the roof anchorage systems on City-owned facilities. Roof anchorage systems are installed on high-rise buildings that are above 75 feet to allow workers to safely perform essential maintenance, repairs, and cleaning operations on the exterior of the buildings. These services will provide annual inspections and necessary repairs to these systems to ensure the systems do not have any deficiencies that may reduce their carrying capacity. The Phoenix Convention Center is responsible for ensuring annual inspections, repairs, and maintenance of the roof anchorage system on its facilities.
Procurement Information
Invitation for Bid 23-FMD-009 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Public Works Department Procurement Services Division on March 30, 2022. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by ECS Southwest, LLP was deemed fair and reasonable.
ECS Southwest, LLP: $11,500 bid total
Contract Term
The one-year term of the agreement will begin on or about July 1, 2022. The agreement will include four one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all option years, is $162,500, including all applicable taxes, with an estimated annual expenditure of $32,500.
Funding is available in the Phoenix Convention Center and Public Works department's budgets.
Location
Phoenix City Hall - 200 W. Washington St.
Municipal Court - 300 W. Washington St.
Burton Barr Library - 1221 N. Central Ave.
Desert Broom Library - 29710 N. Cave Creek Road
100 West Washington Building - 100 W. Washington St.
Phoenix Convention Center - 100 N. 3rd St.
Council Districts: 2 and 7
Department
Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Karen Peters, and the Phoenix Convention Center and Public Works departments.