Title
Purchase of Metal Bins - Requirements Contract - IFB 23-SW-036 (Ordinance S-49464)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Southlands Engineering, LLC, to provide various sizes of metal bins for solid waste collection programs and projects. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $1,205,850.
Report
Summary
The Public Works Department is responsible for purchasing solid waste collection bins. This agreement will provide metal front and rear-load bins in sizes of 2, 3, 4, 6, and 8-cubic yards for solid waste collections; and 10, 12, 20, 25, 30, and 40-cubic yard metal roll-off bins for the collection of solid waste from single-family, multi-family, government, non-profit, and internal customers. This agreement will also provide parts and accessories to repair bins, bins to replace existing assets that are beyond repair, and any additional bins necessary to support the on-boarding of new customers.
Procurement Information
Invitation for Bid (IFB) 23-SW-036 was conducted in accordance with Administrative Regulation 3.10. Three offers were received by the Public Works Department Procurement Services Division on Dec. 7, 2022. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required goods. One offer was deemed non-responsible due to an inability to meet the delivery requirements for the bins. The offer submitted by Southlands Engineering, LLC was deemed fair and reasonable.
Group 1 - Metal Front and Rear Load Collection Bins
Southlands Engineering, LLC: $82,176.32 bid total
Superior Container Solutions: $107,950 bid total
Group 2 - Metal Roll-Off Collection Bins
Southlands Engineering, LLC: $277,033.05 bid total
Superior Container Solutions: $375,340 bid total
Contract Term
The one-year term of the contract will begin on or about March 1, 2023. The contract will include four one-year options to extend the term, for a total contract term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all option years, is $1,205,850, including all applicable taxes, with an estimated annual expenditure of $241,170.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.