Title
Hydraulic Cylinder, Pumps, and Motor Rebuild or Replacement - Contract Recommendation (Ordinance S-46346)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Cohone Technologies Sales and Service, LLC, Cliffco, LLC, and Empire Southwest, LLC to provide hydraulic cylinder, pumps and motor rebuild or replacement services for the Public Works Department. This contract will have a total aggregate value of $3,625,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for the safe, reliable operation and maintenance of City equipment including, but not limited to: dump trucks, aerial equipment, excavators, tractors, fire apparatus, and refuse collection trucks. Malfunctioning or leaking hydraulic system parts render a piece of equipment out of service, therefore it is critical to get this equipment operational as soon as possible. This contract will provide Fleet Services the ability to expedite hydraulic and motor repairs to ensure continuous operation of City services.
Procurement Information
Invitation for Bid (IFB) 20-FSD-022 was conducted in accordance with Administrative Regulation 3.10. Three offers were received, with all three being deemed responsive and responsible with the low bid being determined by labor rate. Due to the volume of hydraulic cylinder and motor rebuilds and replacements, all three vendors listed below are recommended for award.
Cohone Technologies Sales and Service, LLC: $45.00
Cliffco, LLC: $70.00
Empire Southwest, LLC: $118.05
Contract Term
The initial one-year contract term shall begin on or about March 1, 2020, with four option years to be exercised in increments of up to one year, with a total contract option term of five years.
Financial Impact
This contract will have an estimated aggregate amount of $3,625,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.