Title
Janitorial and Sanitation Supplies and Equipment Services (Ordinance S-45999)
Description
Request to authorize the City Manager, or his designee, to add additional expenditures to Waxie Sanitary Supply contract 141118 in the amount of $3,250,000 to provide janitorial and sanitation supplies and equipment to the City. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Waxie Sanitary Supply provides a broad range of janitorial and sanitation products to all City departments that are critical to facility operations. The primary user departments are Aviation, Fire, Parks and Recreation, Phoenix Convention Center, and Public Works. The City of Phoenix Enterprise departments have used approximately 70 percent of the contract funds; the Aviation Department is responsible for approximately 50 percent of the contract's spend. An additional $3,250,000 is being requested due to price increases related to recent tariffs and due to an increase in usage of janitorial and sanitation products as compared to the initial estimated amounts. The additional amount will be for the remaining 11 months of the contract which expires Aug. 2, 2020.
Procurement Information
In accordance with Administrative Regulation 3.10, a linking agreement is required when the City wishes to participate in a cooperative procurement contract with another public procurement agency.
The City of Phoenix adopted cooperative contract 151148 awarded by the National Intergovernmental Purchasing Alliance (NIPA) with City of Tucson as the lead agency. The contract was awarded on August 3, 2015 through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, chapter 43.
By utilizing the cooperative contract, the City benefits from national government pricing and volume discount contract rates.
Contract Term
The contract will expire Aug. 2, 2020.
Financial Impact
With $3,250,000 in additional funds, the contracts' revised aggregate value through July 31, 2020 is now $15,750,000, and the revised estimated annual expenditure is $3,150,000. Aviation, Fire, Parks and Recreation, Phoenix Convention Center, and Public Works departments are the primary users and funds are available in each department's budget. The additional expenditures will be shared between contract 4705000223 and contract 4705000224. The contracts are available for all City departments.
Concurrence/Previous Council Action
Contract 141118 is the result of adopting NIPA-151148, Ordinance S-41900, adopted at the July 1, 2015 Formal Council meeting.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.