Title
Cutter Aviation Equipment, Supplies and Maintenance - Requirement's Contract - EXC 20-076 (Ordinance S-47081)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Cutter Aviation Phoenix, Inc. to purchase aircraft parts, equipment, supplies and maintenance for the Police Department, Air Support Unit. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $880,000.
Report
Summary
The contract will supply the Phoenix Police Department Air Support Unit with F.A.A. approved parts, avionics, repairs, and instrument certifications and Cutter Aviation Phoenix, Inc. is the only Pilatus Service Center in Arizona. The parts and services provided are essential in order for the department to remain compliant with F.A.A. mandated regulations regarding aircraft airworthiness. Aircraft which are not airworthy are restricted from flight (grounded), potentially jeopardizing the safety of patrol officers and citizens if patrol and other critical public safety operations cease to be conducted.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved determination memo citing the unique ability of Cutter Aviation Phoenix, Inc. to supply the variety of parts and services needed by the Air Support Unit, within an acceptable time frame, in order to ensure proper operation of all aircraft and to prevent groundings for an extended period of time. The Deputy Finance Director recommends that the contract with Cutter Aviation Phoenix, Inc. be accepted.
Contract Term
The five-year contract term will begin on or about Dec. 1, 2020.
Financial Impact
The expenditures against this contract shall not exceed the aggregate amount of $880,000. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.