Title
Portable Toilet Rentals and Servicing Contract - IFB-25-0534 Request for Award (Ordinance S-52309) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Proper Site Services LLC and United Site Services of Nevada, Inc. to provide portable toilet rentals and servicing of portable toilets for Citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $1,100,000.
Report
Summary
This contract will provide short-term and long-term rentals and servicing of portable toilets, portable restroom trailers, and portable hand washing stations to departments Citywide. Portable restrooms and hand washing stations are needed in various City-owned or leased locations, such as the airport campus, public parks, public safety training facilities, and other outdoor facilities in which access to permanent restroom is not available or is limited. These rental units are accessed by City staff, contractors, and visitors and are critical to ensure public health and safety, accommodate large event crowds, reduce strain on permanent restroom, and support inclusive access for all ages and abilities.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Six vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor(s):
Proper Site Services LLC
United Site Services of Nevada, Inc.
Contract Term
The contracts will begin on or about November 1, 2025, for a five-year term with no options to extend the term.
Financial Impact
The aggregate value of the contracts will not exceed $1,100,000. Funding is available in the various departments’ operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.