Title
Mideo Caseworks Evidence Documentation Software and Maintenance - RFA 16-242 - Letter of Agreement to Extend Contract for Mideo Caseworks Software and Maintenance with Mideo Systems, Inc. (Ordinance S-50384)
Description
Request to authorize the City Manager, or his designee, to enter into Letter of Agreement with Mideo Systems, Inc., to continue to provide Mideo Caseworks Evidence Documentation Software and Maintenance to the Police Department. An additional $52,784 is needed, in addition to the $203,000 previously approved from Ordinances S-42809 and S-48917. The aggregate value will not exceed $255,784. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The purpose of the Letter of Agreement is to continue to provide Caseworks Evidence Documentation Software and Maintenance to the Police Department. This contract is necessary to acquire and store digital images from evidence, create and store examination documentation and bench notes related to forensic analysis, and train Forensic Scientists in the Latent Print Comparative Section.
The Letter of Agreement is required to provide the Police Department these services until Aug. 31, 2024.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The term of the Letter of Agreement will begin on or about Dec. 7, 2023 and expire on Aug. 31, 2024.
Financial Impact
Upon approval of $52,784 in additional funds, the revised aggregate value of the contract will not exceed $255,784. Funds are available in the Police Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Mideo Caseworks Evidence Documentation Software and Maintenance Contract 143581 (Ordinance S-42809) on Aug. 31, 2016;
- Mideo Caseworks Evidence Documentation Software and Maintenance Contract 143581 (Ordinance S-48917) on Aug. 31, 2022.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.