Title
Event Communication Services Contract - Request for Award (Ordinance S-50675)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Smart City Networks to provide event communication services for the Phoenix Convention Center Department (PCCD). Further request to authorize the City Treasurer to accept, and the City Controller to disburse, all funds related to this item. The gross sales for the contract are estimated to produce $18,045,617 over the five-year term, resulting in approximately $10,827,370 in revenue to the City.
Report
Summary
This revenue contract will provide event communication services consisting of data, voice/telephone, internet, television and cabling services over copper, fiber and/or wireless for events and clientele at the Phoenix Convention Center, Symphony Hall and Orpheum Theatre. The contractor will offer the following services to exhibitors and convention and meeting attendees of the PCCD:
• Per connection and packaged, multi-connection options for wired and wireless internet
• Voice and telephone
• Cable television
• Other network-related services for media and broadcasting support (e.g., line/fiber extensions for satellite trucks)
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Revenue Contract Solicitation was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted responses, and the following were evaluated after deemed to be responsive and responsible.
The evaluation panel recommendations were reached by consensus in consideration of published selection criteria with total points ranging from 0 - 1,000:
Method of Approach to the Scope of Work 0-300 points
Company Resources 0-200 points
Qualifications and Experience 0-250 points
Financial Return to the City 0-250 points
The following Proposer is selected for award:
Selected Vendor:
Smart City Networks - 925 points
Additional Proposer:
Hospitality Network, LLC - 815 points
Contract Term
The contract will begin on or about July 1, 2024, for a five-year term with one five-year option to extend.
Financial Impact
The Contractor will pay 60 percent of gross receipts to the City. Gross receipts are estimated at $18,045,617 over the five-year aggregate term, resulting in approximately $10,827,370 in revenue to the City.
Location
General Location: Phoenix Convention Center and Venues
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Phoenix Convention Center Department.