Title
Heating, Ventilation, Air Conditioning and Refrigeration Systems, Components, Equipment/Controls, Maintenance, Repair and Installation Services Contract - RFP 23-0138 - Request for Award (Ordinance S-50538)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Climatec, LLC and Mesa Energy Systems, Inc., dba EMCOR Services Arizona to provide heating, ventilation, air conditioning and refrigeration systems (HVACR) for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of these contracts will be up to $15,008,000.
Report
Summary
The contracts will provide all HVACR components, equipment, controls, maintenance, repair, and installation services at the Phoenix Sky Harbor, Deer Valley, and Phoenix Goodyear Airports. The two contracting opportunities solicited in the RFP as Group I and Group II, will establish full-service maintenance of all three airports' HVACR systems, related equipment, controls, water treatment equipment, and Building Automation Systems (BAS), to ensure the equipment operates at peak efficiency and optimal energy/water efficiency 24 hours a day, all year round.
Group I - HVACR Controls
Will provide all the necessary materials, labor, and equipment, to perform point-to-point testing and inspections for the central plant equipment, BAS and other HVACR related equipment, to ensure the controls operate at peak efficiency.
Group II - HVACR Mechanical
Will provide all the required equipment, tools, and labor, necessary to perform predictive and preventative maintenance on Central Plants' HVACR equipment and HVACR water treatment equipment, to ensure optimal energy/water efficiency.
The Aviation Department currently utilizes two contractors for the maintenance of the multiple central plants and HVACR related equipment operating at all three airports. Both contracts will expire on March 31, 2024.
Procurement Information
A Request for Proposal was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals deemed responsive and responsible for Group I and one vendor submitted a proposal deemed responsive and responsible for Group II. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
Method of Approach to Scope of Services (0-350 points)
Qualifications and Experience of Key Personnel (0-300 points)
Firm Qualifications and Experience (0-200 points)
Fee Schedule (0-150 points)
After reaching consensus, the evaluation committee recommends award to the following vendors:
Group I
Climatec, LLC, 900 points
Group II
Mesa Energy Systems, Inc., dba EMCOR Services Arizona, 905 points
Contract Term
The contracts will begin on or about April 1, 2024, for a five-year term with two one-year options to extend for a total seven-year contract term, at the sole discretion of the Director of Aviation Services.
Financial Impact
The total combined contract values will be up to $15,008,000, for the total seven-year contract term.
Funding is available in the Aviation Department Operating budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road.
Phoenix Deer Valley Airport, 702 W. Deer Valley Road.
Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.