Title
Grass Seed Contract - RFQu 22-075 Request for Award (Ordinance S-48875)
Description
Request to authorize the City Manager, or his designee, to enter in a contract with Wilbur-Elis Holdings II, Inc dba Wilbur-Ellis Company LLC to provide rye grass seed for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of this contract will not exceed $550,000.
Report
Summary
This contract will provide rye grass seed which is used to over seed sports fields and high-profile park areas with winter grass. This provides high esthetic value, as well as increased playability for large, athletic tournaments that provide economic impact to the City.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
One Offeror submitted qualifications and was deemed to be responsive and responsible. An evaluation committee of City staff evaluated this offer based on the following minimum qualifications:
5 years of experience and expertise.
Capability to provide the estimated quantities needed.
After reaching consensus, the evaluation committee recommends award to the following Offeror:
Wilbur-Elis Holdings II, Inc dba Wilbur-Ellis Company LLC Company
Contract Term
The contract will begin on or about July 15, 2022, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $550,000. Funding is available in the Parks and Recreation Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.