Title
Ductile Iron Pipe and Fittings (Ordinance S-44889)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Fullerform Irrigation & Waterworks (Fullerform) to provide various sizes of ductile iron pipe for the Water Services Department. The contract value shall not exceed $260,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City is seeking a one-year contract to provide frequently used ductile iron pipe and fittings pending solicitation and award of a multi-year contract. The previous contract expired and there is no replacement contract to support the City’s infrastructure and warehouse inventory requirements. Award of this contract will ensure there is no lapse in service to provide ductile iron pipe and fittings for water distribution infrastructure repair and prevent off-contract purchases to mitigate warehouse shortages.
Procurement Information
Fullerform was awarded the previous contract and has been providing these parts since 2014. In accordance with Administrative Regulation 3.10, Solicitation No. RFA-1718-WWT-183 was issued to Fullerform through a Special Circumstances Determination. The contractor has agreed to honor the same pricing contained in its previous contract, with no increases for the duration of this one-year contract.
Contract Term
The one-year contract term shall begin on or about July 1, 2018, with an end date of June 30, 2019.
Financial Impact
The contract value shall not exceed $260,000 (including applicable taxes). Funds are available in the Water Services Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.