Title
Supply and Installation of X-Ray Equipment and Related Maintenance Services - Requirements Contract IFB 20-027 (Ordinance S-46472)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Custom X-Ray Service, Inc. to purchase a Digital Radiology Suite, including maintenance, support, annual calibration, parts, and labor for the Phoenix Fire Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Digital X-Ray equipment is utilized to perform radiography within the Phoenix Fire Department's Health and Wellness Center as part of the physical exam process for Phoenix firefighters. The new equipment suite is needed to remain in compliance with City standards and is used to perform chest x-rays which are required by the National Fire Protection Agency 1582 Standards on Comprehensive Occupational Program for Firefighters. The Phoenix Fire Department Health Center's current equipment is an old model and is no longer supported and compliant. The contract will provide the installation, set up, and training of new digital x-ray system, annual preventative maintenance and calibration, repairs, parts, and labor, along with the removal of existing digital x-ray machine. The ability to perform in house x-ray for firefighters physical exam reduces out of service times for our first responders and helps in expediting diagnosis, allowing firefighters to receive the treatment needed for their injuries and assisting to speed recovery.
Procurement Information
IFB 20-027 was conducted in accordance with Administrative Regulation 3.10. There were four offers received by the Procurement Division on Dec. 13, 2019. One offer was deemed non-responsive for non-compliance with the solicitation requirements. The lowest-priced offer was evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and/or services. The price was determined to be fair and reasonable based on previous purchases. The bid notification was sent to 128 suppliers and was publicly posted and available for download from the City's website.
Custom X-Ray Service, Inc. $67,910.00
Merry X-Ray Corporation $84,706.11
Salus Medical Products, LLC $88,955.00
The Deputy Finance Director recommends that the offer from Custom X-Ray Service, Inc. be accepted.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The five-year contract term will begin on or about April 15, 2020.
Financial Impact
The aggregate contract value will not exceed $80,000. Funds are available in the Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.