Title
Pan-Tilt Zoom Cameras - Requirements Contract - IFB 18-023 (Ordinance S-44027)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Electronic Security Concepts, LLC to purchase pan-tilt zoom cameras for the Street Transportation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1.5 million with an estimated annual expenditure of $300,000.
Report
Summary
This contract will provide traffic cameras which give the Traffic Management Center the ability to monitor traffic conditions along city streets in real-time and to make adjustments to signal parameters to aid in improving traffic flows.
Procurement Information
Invitation for Bid (IFB) 18-023 was conducted in accordance with Administrative Regulation 3.10. There were six offers received by the Procurement Division on Sept. 8, 2017. One offer was deemed non-responsive for failing to meet all products specifications. Following are the three lowest-priced offers received.
Electronic Security Concepts, LLC: $274,721.70
APL Access & Security Inc.: $300,563.60
L4 Technologies, LLC: $328,016.70
The Deputy Finance Director recommends that the offer from Electronic Security Concepts, LLC be accepted as the lowest priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Dec. 1, 2017.
Financial Impact
The aggregate contract value will not exceed $1.5 million with an estimated annual expenditure of $300,000. Funds are available in the Street Transportation Department's Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.