Title
Badging Supplies Contract IFB 24-0460 - Request for Award (Ordinance S-51909) - Districts 1, 8 & Out of City
Description
Request to authorize the City Manager, or his designee, to enter into contracts with ThermalPrint, LLC; ID Card Consultants, LLC; and B2B Holdings, Inc. to provide badging supplies for the Aviation, Fire, Municipal Court, Police, Public Transit, and Water Services departments. Further request to authorize the City Controller to disburse all funds related to this item. The combined total value of the contracts will be up to $3,366,000.
Report
Summary
This contract will provide badging supplies for City employees and contractors. Badging supply items include, but are not limited to lanyards, badge holders, printing supplies (i.e., printer film, ribbons, and cleaning kits), ID card stock, proximity cards, and re-validation stickers. These items are essential for the security access of City employees and contractors. Badging supplies must be readily available to permit necessary access to secured work areas.
Procurement Information
An Invitation for Bid was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Six vendors submitted bids covering four groups. Group 1 - Badging Accessories - Core Items; Group 2 - Badge Print Supplies; Group 3 - ID Cards; and Group 4 - Badge Revalidation Stickers. Four vendors have been deemed to be responsive to posted specifications and responsible for providing the required goods. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
Selected Bidder Group 1
ThermalPrint, LLC
Selected Bidder Group 2
ThermalPrint, LLC
Selected Bidder Group 3
ID Card Consultants, LLC
Selected Bidder Group 4
B2B Holdings, Inc.
Contract Term
Each contract will begin on or about June 1, 2025, for a three-year term with two one-year options, which may be exercised at the sole discretion of the Aviation Director, to extend for a total five-year contract.
Financial Impact
The combined total value of the contracts will be up to $3,366,000 for the total five-year contract term.
Funding is available in the Aviation, Fire, Municipal Court, Police, Public Transit, and Water Services departments' operating budgets.
Location
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays, Deputy City Managers Ginger Spencer and Mario Paniagua, Phoenix Municipal Court, and the Aviation, Fire, Police, Public Transit and Water Services departments.