Title
Preformed Thermoplastic Pavement Marking Materials - IFB 18-249 - Letters of Agreement to Extend Contract for Preformed Thermoplastic Pavement Marking Materials with Centerline Supply West Inc. and Ennis Flint Inc. (Ordinance S-50625)
Description
Request to authorize the City Manager, or his designee, to enter into Letters of Agreement with Centerline Supply West Inc. and Ennis Flint Inc. to continue to provide Preformed Thermoplastic Pavement Marking Materials to the Street Transportation Department. Request to continue using funds previously approved via Ordinances S-44815, S-46432, S-47429, and S-49945. No additional funds are needed. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The purpose of the Letters of Agreement is to continue to provide the Street Transportation Department Signing and Striping Shop a variety of preformed thermoplastic pavement marking materials, such as turn arrows and bicyclist symbols, in addition to straight line segments to enhance traffic pavement markings throughout the City on street infrastructure. In addition to standard white and yellow material, these contracts will also include colored marking materials for specialized applications.
The Letters of Agreement are required to provide the Street Transportation Department these services until June 30, 2024. Further, options to extend the Letters of Agreement through June 30, 2025, are included in the event a new solicitation cannot be completed on time.
Contract Term
The terms of the Letters of Agreement will begin on or about Feb. 21, 2024, and expire on June 30, 2024, with options to extend through June 30, 2025.
Financial Impact
No additional funds are needed.
Concurrence/Previous Council Action
The City Council previously approved:
- Preformed Thermoplastic Pavement Marking Materials Contract 147996 (Ordinance S-44815) on June 20, 2018;
- Additional expenditures for Preformed Thermoplastic Pavement Marking Materials Contract 147996 (Ordinance S-46432) on March 18, 2020;
- Additional expenditures for Preformed Thermoplastic Pavement Marking Materials Contract 147996 (Ordinance S-47429) on April 7, 2021; and
- Preformed Thermoplastic Pavement Marking Materials Contract 147996 Amendment (Ordinance S-49945) on June 28, 2023.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Street Transportation Department.